01/ 11
Event schedule
When you can get into the hall, when your booth must be ready, and when visitors arrive.
Before you start setting up, collect your passes from the Registration Desk at the hall entrance.
International exhibitors: deliver your stock to the Al Quoz warehouse by Tuesday 3 November.
Build-up times
| Day | Artists, Game Designers, Marketplace & Publishers | F&B |
|---|---|---|
| Thursday 5 Nov | 18:00 – 22:00 | 18:00 – 22:00 |
| Friday 6 Nov | 09:00 – 14:00 | 08:00 – 14:00 |
Show days
- Exhibitors in09:00
- Booth ready by14:00
- Doors open to public16:00
- Show closes22:00
- Exhibitors in10:00
- Booth ready by11:00
- Doors open to public12:00
- Show closes22:00
- Exhibitors in10:00
- Booth ready by11:00
- Doors open to public12:00
- Show closes22:00
- Breakdown begins22:30
Breakdown and pass collection
- Breakdown
- Starts Sunday 22:30. No early dismantling.
- All merchandise, stock and other goods must be removed by Monday 9 November at 01:00, unless arranged with the organizer in advance.
- Collecting passes
- At the Registration Desk at the hall entrance, during build-up on Thursday 5 November and Friday 6 November before 14:00.
- Contractors need contractor badges for build-up and breakdown.
02/ 11
Venue
The Concourse, Dubai Outlet Mall Extension, E611 – Dubai, UAE.
- Parking FREE
2,625+Indoor multi-storey spaces, about 50m from the halls.
770Outdoor spaces, within a five-minute walk.
- Loading
- Directly from The Concourse multistorey parking complex.
- Shuttle buses
- From Downtown Dubai and other hubs. Schedule to be announced.
- Onsite services
- ATMs, pharmacy, food and drink, and prayer rooms within The Dubai Outlet Mall.
- Wi-Fi
- Free public Wi-Fi through Dubai Outlet Mall. Dedicated exhibitor Wi-Fi is not included in standard packages.
- Accessibility
- Wheelchair-accessible halls and public areas
- Reserved parking for disabled guests
- Accessible restrooms on ground and upper levels
- Elevators for standard wheelchairs, with low-level controls
- Doorways suitable for mobility aids
03/ 11
Exhibitor packages
What comes with each booth type. Find yours in the table to see its size, furniture, display and passes.
| Booth | Size | Tables & chairs | Display & extras | Passes |
|---|---|---|---|---|
| Publisher booths | ||||
| Tableau | 15 SQM3 × 5 m | 3 rectangular tables (130 × 90 cm) with tablecloths, 12 chairs | SEG lightbox branding (12.5 SQM), carpeting | 3 |
| 7 × 7 Space | 49 SQM | 6 rectangular + 3 square tables with tablecloths, 30 chairs | SEG lightbox branding (45 SQM), carpeting | 8 |
| 8 × 8 Space | 64 SQM | 9 rectangular + 4 square tables with tablecloths, 44 chairs | SEG lightbox branding (45 SQM), carpeting | 12 |
| Miniatures Zone | 25 SQM5 × 5 m | 10 square tables, 28 chairs | 1 shelving unit, 2 lightboxes, carpeting | 4 |
| Artist & Designer Alleys | ||||
| Artist Alley SALES OK | 7 SQM | 1 trestle table (180 × 75 cm), 2 chairs | 1 freestanding mesh grid | 2 |
| Designer Alley NO SALES | 6.25 SQM | 1 trestle table (180 × 75 cm), 5 chairs | 1 mesh grid | 2 |
| Marketplace | ||||
| Marketplace Small SALES OK | 11 SQM | 4 trestle tables, 3 chairs | 1 metal shelving unit (90 × 45 × 180 cm) | 3 |
| Marketplace Large SALES OK | 16.5 SQM | 6 trestle tables, 5 chairs | 2 metal shelving units (90 × 45 × 180 cm) | 5 |
Designer Alley is for unpublished prototypes only. No sales, preorders or advertising online purchases.
Marketplace booths are open on all four sides (360°), with tables around the edge and shelving inside.
04/ 11
Exhibitor passes
Every booth includes free 3-day exhibitor passes. Here’s how to register your team and pick them up.
-
Register your pass holders by 1 November
Reply to the email that came with this manual. Include:
- Your exhibitor or company name
- Your booth number
- Full names of every pass holder (one per included pass)
-
Need more passes? Ask in the same email
Say how many extra passes you need. Additional passes are 20% off and give exhibitor access for the whole show, 6–8 November 2026. Our team will send you the purchase details.
-
Collect your passes on site
At the Registration Desk at the hall entrance, during build-up on Thursday 5 November or Friday 6 November.
| Booth | Passes |
|---|---|
| Tableau (3 × 5 m) | 3 |
| Publisher Zone (7 × 7 m) | 8 |
| Publisher Zone (8 × 8 m) | 12 |
| Miniatures Zone (5 × 5 m) | 4 |
| Artist Alley | 2 |
| Designer Alley | 2 |
| Marketplace Small | 3 |
| Marketplace Large | 5 |
Pass rules
- Valid for all three days
- Wear it at all times inside the venue
- Personal and non-transferable
- Lost passes may incur a replacement fee
Contractor passes
Needed for all crew helping with build-up or breakdown, and arranged through the organizer. Contact us in advance if you need contractor access or deliveries.
05/ 11
Logistics & operations
Deliveries, trolleys, build-up, breakdown and storage.
- Deliveries
- No direct deliveries without approval.
- F&B exhibitors may deliver and install stands on Thursday 5 November, 18:00–22:00, or Friday 6 November, 08:00–14:00.
- Trolleys
- You may bring your own trolleys for build-up and breakdown. Keep them out of the aisles and clear them away before the show opens.
- Build-up
- Contractor badges are mandatory
- Keep aisles clear
- PPE recommended in build areas
- Breakdown
- Begins Sunday 8 November at 22:30. All merchandise, stock and other goods must be removed and aisles cleared by Monday 9 November at 01:00. You are responsible for removing your own waste.
- Storage
- There is no separate storage space in the venue. You can keep stock within your own booth footprint.
- Daily restocking is allowed before opening.
06/ 11
Stand fitting & technical services
Rules for Artists, Designers and Marketplace exhibitors.
Do
- Use velcro and removable adhesives
- Keep displays within your booth footprint
- Submit custom builds for approval
Don’t
- Drill, nail or paint venue structures
- Rig banners without approval
- Brand outside your allocated booth area
- Height limit
- 4 mMaximum, unless approved by the organizer.
- Technical services
- Free public mall Wi-Fi is available. Dedicated internet, electricity, AV and rigging can be ordered separately through the organizer, using the Concourse service provider order forms (Appendix B).
07/ 11
Health, safety & security
- Emergency
- First aid is onsite, and a venue hotline is available.
- Fire safety
- Keep exits clear
- No open flames or gas cylinders
- Fabrics must be fire-retardant certified
- Evacuation
- Follow Concourse procedures and maps (see Appendix B).
- Security
- Security is present overnight. You are responsible for your own valuables.
08/ 11
Cleaning & catering
- Cleaning
- The venue cleans the aisles daily. You are responsible for cleaning your booth.
- Waste
- Remove construction and packaging waste during build-up. Penalties apply for abandoned waste.
- Catering
- Outside food is not permitted. Sampling needs organizer and venue approval.
09/ 11
Marketing & promotion
Tag your posts with
#tabletopmeOptional activations
Available if you want to do more:
- Branding opportunities
- Demo sessions
- Sponsorships
10/ 11
FAQs
Can I sell at my booth?
Yes for Exhibitors, Artists and Marketplace. No for Designer Alley.
Is storage available?
No separate storage is provided. Stock can stay within your booth footprint, and daily restocking is allowed before opening.
Where do I collect badges?
At the Registration Desk at the hall entrance, during build-up.
11/ 11
Appendices
See you at the tables
Where every table tells a story.
Keep this manual handy through build-up and the show. Pass holder names are due by 1 November 2026.
Download the PDF